The Hispanic Contractors of Colorado, herein referred to as HCC, is a 501(c)(6) non-profit, member-driven organization dedicated to supporting the growth and success of small and medium-sized construction businesses. We focus on providing our members with a comprehensive range of benefits, resources, and support to enhance their business development and ensure their long-term retention and success within the industry.
Job Overview:
We are seeking a motivated and detail-oriented Membership/Operations Coordinator to join our team reporting directly to the President/CEO. This role is pivotal in developing and implementing strategies aimed at increasing member retention and engagement, including organizing member events and attending HCC Committee meetings. The successful candidate will be responsible for welcoming new members, assisting with business development tasks, managing office operations, supporting committee and Board of Directors (BOD) meetings, providing overall office support, and organizing member events. This role requires excellent organizational, communication, and interpersonal skills, as well as the ability to represent HCC effectively at various events.
Key Responsibilities:
Membership Welcome & Retention
Develop, and execute a comprehensive plan to highlight the benefits, resources, and support available to small and medium-sized construction businesses within HCC, aiming to boost member recruitment and retention. This plan should provide a clear vision of what HCC’s offers to foster long-term commitment among the membership base.
Create and distribute welcome kits for new members.
Organize orientation meetings for new members to familiarize them with HCC benefits and services.
Assist with business development tasks, including sending introductory emails to prospective members, coordinating their attendance at HCC events, explaining membership levels and benefits, and collecting necessary information for new member marketing announcements.
Organizing Member Events
Take the lead in organizing member events, including securing venues, arranging speakers/topics that will benefit the membership, and creating slide shows for every monthly membership event.
Secure catering and beverages in accordance with the approved budget.
Ensure event venues are “event ready,” with adequate seating for guests, proper signage, and the distribution of invitations.
Coordinating creation of collateral to support these events, enhancing member engagement and attracting prospective members.
Office Management
Overseeing financial operations, such as AP/AR and Dues Collection.
Maintain inventory of office supplies and coordinate the maintenance of office equipment.
Secure venues for committee and BOD meetings, including arranging for meals and managing AV setup.
Handle inbound phone calls, visitor reception, and correspondence distribution.
Committee & BOD Support
Lead the annual budgeting and planning process, including Strategic Planning Retreat, calendaring of BOD meetings and agenda topics, etc.
Attend monthly committee and BOD meetings, providing administrative support such as sending reminders, distributing last meeting minutes, starting and recording virtual meetings, coordinating agendas, and distributing meeting minutes.
Represent HCC at external events, including exhibitions and speaking engagements.
Maintain an organized electronic filing system on Teams.
Coordinate reminders communications regarding upcoming meetings and events.
Prepare written responses to routine inquiries.
Qualifications:
Bachelor’s degree in business administration, Communications, or a related field.
Proven experience in membership coordination or similar role, preferably within a non-profit or member-driven organization.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficient in Microsoft Office Suite and familiar with electronic filing systems.
Experience in event planning and management.
Ability to work independently and as part of a team.
Willingness to attend events outside of standard office hours.
What We Offer:
A supportive and collaborative work environment.
A competitive compensation package; salary range $65,000 – $70,000
Medical/dental reimbursement option
Opportunities for professional development and growth.
The chance to make a significant impact on the success of our members and the construction industry.
Paid Holidays and competitive PTO benefits.
Working Conditions:
M/OC shall work a standard work week, but additionally will work some evenings, some weekends and all hours required to accommodate such activities as required to meet the expectations of the BOD.
Work location is in person with an hybrid option
Work is generally performed in an indoor environment, with occasional field work outdoors.
M/OC will be provided with facilities and equipment consistent with the position and adequate for the performance of the above duties.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Prolonged periods of sitting at a desk and working on a computer.
While performing the duties of this job, the employee is regularly required to talk or hear.
Moderate physical effort may be required by moving and positioning objects up to 50 pounds occasionally and/or 25 pounds frequently.
How to Apply: Interested candidates should submit a resume, cover letter and references to Ale Spray, at . Please include “Membership/Operations Coordinator Application – [Your Name]” in the subject line. Applications will be accepted until September 20, 2024.
Hispanic Contractors of Colorado (HCC) is an equal opportunity employer committed to a policy of nondiscrimination with respect to race, color, religion, sex, national origin, age, citizenship, disability, and any other basis of discrimination prohibited by federal, state or local law.
